Marketing Project Coordinator-Creative Services [Remote]

Matlen Silver
September 7, 2023
Jersey City, New Jersey
Job Type
Remote Work
  • Yes


Job Title: Marketing Project Coordinator-Creative Services
Duration: 6 months contract
Location: Remote - EST
Required Pay Scale: $40/hr on W2

***Due to client requirements this role is only open to USC or GC candidates***


Job Summary:
We have an exciting opportunity for a traffic/production coordinator to join our growing Marketing team. Ideal candidate would work closely with our internal Marketing team, design agencies and print vendors on various design, print and multimedia projects. Candidate must be able work in a fast-paced environment, managing multiple projects simultaneously without sacrificing quality of final product.

Project Details:
• Attend kick-off meetings to discuss project overview including design needs and project timeline
• Manage various digital, print, and multimedia projects and assigned tasks within workflow tool; assigning job codes and keeping milestones updated throughout the project life cycle
• Review design proofs for accuracy and brand adherence and provide feedback to creative agency partners
• Traffic design and print proofs to Marketing Managers and other Creative Services Team members to obtain necessary feedback and approvals
• Purchase approved imagery for projects as needed
• Work with our premium vendor to research, produce and fulfill premium items/kits for direct mail projects
• Monitor progress of work to ensure projects are kept on track and update schedules accordingly
• Obtain print quotes and award jobs to appropriate print vendor
• Release files to print vendors and provide clear and comprehensive instructions on final job specs and delivery information
• Review print proofs and route for necessary approvals
• Back up final files on the server upon job completion & close out project in workflow tool
• Reconcile invoices and obtain necessary approvals
• Enter requisitions in Ariba for all completed jobs to ensure timely payment to agencies & vendors

Must Haves
• 2-4 years of creative project management/trafficking or related experience
• Ideal candidate has financial services experience
• Comprehensive understanding of the creative development process
• Working knowledge of direct mail and commercial/financial/digital printing
• Organized, self-starter who is dependable and extremely detail oriented
• Flexibility to work within tight deadlines in a high-volume corporate environment
• Must be resourceful, adaptable, and collaborative with a positive attitude
• Solid verbal and written communication skills
• Proficient in Microsoft Suite (Word, Excel, PPT)

Desired Skills
• Knowledge of Ariba preferred
• Experience in Percolate a plus

About Matlen Silver

Experience Matters. Let your experience be driven by our experience. For more than 40 years, Matlen Silver has delivered solutions for complex talent and technology needs to Fortune 500 companies and industry leaders. Led by hard work, honesty, and a trusted team of experts, we can say that Matlen Silver technology has created a solutions experience and legacy of success that is the difference in the way the world works.

Matlen Silver is an Equal Opportunity Employer and considers all applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at email and/or phone at: [email protected] // 908-393-8600


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