Description
Position Title: Senior Administrative Assistant
Location: Ney York 10010 (3 Days Onsite- 02 days Remote)
Duration: 03-06 Months (Possible Extension/Conversion)
***Due to client requirements this role is only open to USC OR GC candidates***
Overview
At Client, the Field Experience (FX) Value Stream was established to empower advisors by providing the tools, training, and support they need to thrive. By aligning training, compensation, onboarding, productivity, and field strategy, the FX organization delivers the capabilities required to attract, retain, and empower top agents and advisors across the industry.
The Senior Administrative Assistant will provide comprehensive, high-level administrative support to several Vice Presidents within the Field Experience organization. This role will also support departmental engagement initiatives and perform additional administrative duties as needed. Success in this role requires exceptional organizational and communication skills, strong attention to detail, a high degree of discretion when handling confidential information, well- developed customer service acumen, and the ability to multitask and meet demanding deadlines.
Key Responsibilities
- Maintain and manage Vice Presidents’ calendars with accuracy and attention to priority
- Coordinate all aspects of Vice Presidents’ travel arrangements
- Reconcile and submit travel expenses and process other expenses as required
- Coordinate and schedule meetings, including reserving rooms, forwarding meeting notices, arranging conference calls or video conferences, ordering meals, arranging dinners, and preparing meeting materials
Administrative Skills
- Proficiency with the Microsoft Office suite, including Teams, Outlook, Word, Excel, and
- PowerPoint (Access is a plus)
- Excellent recordkeeping capabilities
- Strong file management skills, including creation, maintenance, and disposition of records
- Accurate and timely coordination of all travel and expense-related activities
- Ability to direct inquiries and follow up with appropriate parties to ensure timely and thorough resolution
Qualifications
- Degree preferred or equivalent work experience
- Previous experience in Financial Services is required
- Demonstrates a strong sense of urgency and clear understanding of priorities
- Strong oral and written communication skills
- Proven discretion in handling confidential information
- Team-oriented mindset with a collaborative approach
- Familiarity with the infrastructure of the Fortune 100 companies and the ability to route inquiries efficiently within and outside the division
- Knowledge of company policies and procedures, with the ability to resolve routine staff inquiries accurately and promptly
Must Haves
- Demonstrates a strong sense of urgency
- Plan town halls/events/larger meetings with a team.
- Degree preferred or work experience
- Previous experience in Financial Services is required
- Proficient with Microsoft Office Package – Teams, Outlook, Word, Excel, PowerPoint and
- Access a plus
- Excellent recordkeeping
- Manages the VP’s calendar
- Coordinate VP’s travel
- Reconciles and submit VP’s travel expenses as well as process other expenses as needed
- Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners, and prepare meeting materials.
About Matlen Silver
Experience Matters. Let your experience be driven by our experience. For more than 40 years, Matlen Silver has delivered solutions for complex talent and technology needs to Fortune 500 companies and industry leaders. Led by hard work, honesty, and a trusted team of experts, we can say that Matlen Silver technology has created a solutions experience and legacy of success that is the difference in the way the world works.
Matlen Silver is an Equal Opportunity Employer and considers all applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status.
If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at email and/or phone at: [email protected] // 908-393-8600
At The Matlen Silver Group, Inc., W2 employees are eligible for the following benefits:
- Health, vision, and dental insurance (single and family coverage)
- 401(k) plan (employee contributions only)