Description
Job Title: Site Administrator
Duration: Long-Term Contract on W2
Location: Corona, New Mexico
Required Pay Scale: $30/hr on W2
***Due to client requirements this role is only open to USC or GC candidates***
Job Summary: The Site Administrator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope.
Project Details: The Site Administrator strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility.
Collect, organize, and administrate reports regarding progress.
• Support with the creation of progress, site, project, and management presentations
• Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items
• Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites
• Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business
• Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
• Identify and eliminate waste or non-added value activities within the area of responsibility
• Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
• Perform general administrative activities and provides backup support for others in case of sick-ness/absence/workload.
• Support/arrange the translation of documents
• Keep an updated record of the delivery situation.
• Send and receive parcels.
• Administrate living quarters.
• Administrate site cars and local transportation.
• Administrate Site offices and facilities.
• Introduction of personal on administration and routines.
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Must Haves-- Excellent written and verbal communication skills to effectively interact with team members, suppliers, and contractors.
Strong organizational abilities to collect, organize, and maintain records, reports, and documentation accurately.
High level of attention to detail to ensure accuracy in tracking personnel timesheets, working hours, and other administrative tasks.
Demonstrated capability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
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Desired Skills-- • Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
• Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
• Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Man-agers.
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About Matlen Silver
Experience Matters. Let your experience be driven by our experience. For more than 40 years, Matlen Silver has delivered solutions for complex talent and technology needs to Fortune 500 companies and industry leaders. Led by hard work, honesty, and a trusted team of experts, we can say that Matlen Silver technology has created a solutions experience and legacy of success that is the difference in the way the world works.
Matlen Silver is an Equal Opportunity Employer and considers all applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status.
If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at email and/or phone at: [email protected] // 908-393-8600
